Purchase Orders

CloudOnex Business Suite provides comprehensive tools for creating, managing, and tracking purchase orders (POs). This guide covers all aspects of the purchase order process from creation to fulfillment.

Creating Purchase Orders#

Basic PO Creation#

1. Navigate to Purchasing → New Purchase Order
2. Fill in required information:

   Required Fields:
   - Supplier selection
   - PO date
   - Delivery date
   - Items/services
   - Quantities
   - Prices
   
   Optional Fields:
   - Reference number
   - Shipping address
   - Terms and conditions
   - Notes
   - Attachments
   

3. Click "Save" to create the PO

PO Numbering#

Configure in Settings → General Settings:

• Custom prefix options
• Automatic sequential numbering
• Format customization
• Number padding

Managing Purchase Orders#

PO Status Types#

Track POs through various stages:

• Draft
• Sent
• Acknowledged
• Partially Received
• Fully Received
• Cancelled
• Closed